👤 This feature is available for the following applications:
Standalone application ✅
Consortium application ✅
🔐 This feature is available for the following user/s:
Administrator ✅
Application Member ✅
Application User with “Review” ability ❌
Application User ❌
🔍 Purpose
The Bulk Upload Process enables you to efficiently create and invite multiple suppliers to the application. This eliminates the need for manual creation of single suppliers and/or users.
You can achieve this by populating an Excel spreadsheet template and uploading it. This streamlines the process, saving time and ensuring consistency for your supplier data.
🛠️ Prerequisites
Before performing a Bulk Upload of suppliers, it is recommended that organisations complete the following:
Complete the creation of their form templates, including scoring and Continuous Improvement Pathways (CIPs) setup, if applicable.
Create groups in which to place the uploaded suppliers. This is a convenient way to segment data and facilitates ease of data analysis for future reporting.
Create email templates to personalise your email invites to suppliers
📝 Step-by-Step Guide
(a) Bulk Upload
1. Upon login, locate the Dashboard. Select the new MSA Dashboard.
2. Navigate to the Inherent Risk tab, scroll down below and click ADD SUPPLIERS
3. Click ADD FILE to upload a bulk entry and tick the ADVANCED button to display additional fields and settings.
Clicking on the ADVANCED button reveals additional settings for your entry.
These settings include:
Annual Spend: Allows you to track the total spend for each supplier (OPTIONAL).
Contacts: Enables the inclusion of contact information.
Select to add in an existing Group: Lets you import the record under a pre-existing group.
In this case, we will enable the "Include contacts" option.
This will automatically add the following columns to your record:
First Name
Last Name
Email
4. Ensure all required fields are completed and no errors are displayed in the "Errors" column.
Business Identifiers
If the Supplier's country is Australia, you must provide a valid Australian Business Number (ABN) as listed on the official ABN Register. If the ABN entered is invalid, you will receive an error message indicating this during submission.
For international Suppliers (i.e., not registered in Australia), we strongly encourage the use of tax identification numbers or business identifiers from official government databases (e.g., New Zealand Business Number [NZBN]). Where this information is not available, the platform permits the use of organisation-specific URLs (e.g., https://exampleorganisation.co.uk/) as an alternative. URLs are accepted because they are globally unique and cannot be shared by multiple entities.
Contact Details
To maximise engagement and response rates, please ensure Supplier contact details are accurate and up to date before uploading.
If you do not have a specific Supplier contact name, enter Valued Supplier in the First Name field, and use a comma or full stop in the Last Name field. These fields are mandatory and required to generate personalised invitation emails using mail merge tags.
Please note that using generic contact names may result in lower engagement, as the email will not appear to be directed to a specific individual.
5. Click IMPORT to proceed with adding the supplier's record.
(b) Common Errors found during the bulk upload
Error | Description | Troubleshooting |
Missing Required Fields | Essential fields are left blank, such as:
| Before uploading, validate that all required fields are populated for each supplier. |
Incorrect Header Used in the Spreadsheet | The uploaded spreadsheet contains column headers that do not match the required template expected by the Modern Slavery Dashboard | Use the official bulk upload template provided by the system.
Double-check that all required headers are included and exactly match the expected names.
Remove any extra columns that are not part of the template. |
Invalid Email Address | Supplier email addresses do not conform to the standard email format | Manually review or use formulas to detect common errors (e.g., missing
Ensure each row contains only one email address per field |
Invalid Identifier | An invalid identifier error occurs when a required unique reference—such as an ABN (Australian Business Number)—is incorrect, missing, or in the wrong format.
For an international supplier, an ABN is not required. | Cross-check the ABN or identifier with the Supplier and ensure it is free from formatting issues (e.g., hidden characters from Excel).
If Australian, validate the ABN using the ABN Register.
If international, provide a government-issued business ID or tax number where possible.
If unavailable, use a unique domain name or website (e.g., https://exampleorganisation.co.uk/). |
Duplicate Entries | The same supplier appears multiple times in the upload file, leading to rejection or overwriting | Sort and filter by key fields such as Email Address or Identifier to identify duplicate rows.
Verify if entries are truly unique (e.g., different entities with the same name) before removal.
Keep only one entry per unique supplier per |
💡What's next?
To engage with the supplier, you may send an invitation to them by following these steps Modern Slavery Dashboard - Sending an Invite after Bulk Upload.
✋ Need Help?
You have reached the end of this article.
For assistance, please contact your Customer Success Manager, email [email protected], or click the chat icon in the bottom-right corner for further support.